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Using Scoutbook Plus Calendar (SB)(IA)

Use Scoutbook Plus Calendar to schedule events for your Pack and Dens, Troop and Patrols, Crew, or Ship.

Calendar event creation and attendance permissions are limited to the following positions:

Check Your Local Time Zone

IMPORTANT:  Before using the Calendar for the first time, make sure your unit’s local Time Zone is set correctly. 

  1. Select your unit in the drop down (top right) in Internet Advancement. 
  2. Click on the gear icon and select settings. 
  3. Scroll down to see or adjust the unit Time Zone.

See the FAQ below for more information.

Accessing the Calendar

You access the Scoutbook Plus Calendar from your Scoutbook Calendar or directly at: https://advancements.scouting.org

Confirm you are viewing your desired unit and position. You can change units or positions, if needed, using the drop-down menu on the right side of the top navigation bar:

Click on Calendar in the left navigation menu:

Creating an Event

Click on the date of your event in the calendar, then on the plus sign (+) in the upper right corner. You can also click the plus sign to create a new event, be sure to edit your event date.

When creating a calendar item, select the Event Type; Event Types will change based on the unit selected.

Activity Logs can be created within an event once the event has concluded. Read more about Recording Activities in Scoutbook Plus and Scoutbook.

If you are creating only an Activity Log, click Activity Logs from the left navigation menu.

Verify or edit the Calendar you are creating the event in. You can have your event listed on multiple calendars.

Enter the event name, select the Start Date and End Date. An Event Description is required, visible to all; you can also add Notes / Agenda / Minutes, visible only to Calendar admins.

If you need to require permission slips, click the Required Permission Slip box. This will provide the standard BSA permission slip to be available for download.

Select “Event with RSVP” if you would like Invitees to RSVP “Yes” or “No”. Invitees that have not responded are listed as “Maybe”.  Make sure you have attendees identified so the RSVP system will work for the event.

Enter a location (optional), and if you have a URL to a map of the location.

You can select event reminders and enter what you wish to say in your reminder.  Then select when you wish the reminder to go out. The maximum number of reminders is three.

Add and adjust the attendees to your event on the right side of the screen. For external guests, click the External Guests dropdown menu and click Add External Guest.

Remember to click Create Event to save your calendar event.

Editing an Event

To edit, duplicate or delete an existing event: go to your calendar, click on the event, and edit button next to the words EVENT INFORMATION. Note: Events in the future that are part of a recurring events will have additional options.

Recurring or Repeating Events

Recurring events are indicated on the calendar with the circle/arrow icon next to the event time. You can delete future series events after a future date or after today’s date. Note: You may not delete past events in bulk that are part of a series as they may include important attendance information. You will need to delete those, individually.)

You may also edit future series events (Be aware: If you changed specific events in the series (deleted an event, modified a time or invitees) your changes will be cancelled and those events will match the series again (i.e. events will be restored, time and invitees will be the same across all events according to this event.)

And you can edit series future invitees, which will only change the list of invitees across all future series events only).

Event RSVP

If you click the box Event with RSVP in your event edit screen, your event will support RSVPs.
IMPORTANT: If you wish your event to collect RSVPs, make sure this box is checked.    

The results of attendee’s replies will be shown on the upper right of the Edit screen.

You can also answer for them by clicking on Quick Entry RSVP.

Members can also RSVP by going to the calendar and clicking on the event. When they click on the event they will see a button pull down to click:

There is an RSVP report available for the events that are collection RSVPs. Click on the RSVP Report button.


The invitees will turn into ‘attended’ after the event.  You are able to edit who did and did not attend similarly to editing invitees.

Changing the Color of the Event Indicator for a Calendar

To change the color of a calendar’s color indicator, click on the color pallet next to the calendar in the lower right side ==> Then move the lower circle to the correct color range, and the upper circle to the color you prefer, and click OK.

Adding or Linking Calendar Events to Activities

The calendar feature in Internet Advancement provides the ability for users to create activity logs within calendar events after events have occurred. Activities created within a calendar event will auto-populate with event attendees and some event information that can be adjusted (in case users would like to give the activity a specific name or remove/add individuals who may or may not have attended the full event).

NOTE: Currently the system adds everyone who was invited to the event as a participant in the activity. Remove those, from the activity, who did not attend and you do not wish to be included. (The plan is to have an option to include only those marked attended, but that is not in the system yet.)

Users may create activity logs without linking the activity to an event by entering the activity in “Activity Logs.” This method may be used when adding an activity log that may not have been associated with a publicized unit event.

To reconcile activities (add/edit/delete) that were associated with the event after the event has concluded, scroll down to the bottom of the page. Click “Add Camping/Hiking/Service Hours” The people who were invited to the event will be listed in the activity. You can then adjust who attended the activity if not all of them participated.


RSVP Report

There is an RSVP report available for the events that are collection RSVPs. Click on the RSVP Report button.

Subscribing to a Scoutbook Plus Calendar in another Calendar Application

NOTE: If you have previously subscribed to a Scoutbook Calendar or Internet Advancement Calendar and it is no longer syncing, you must resubscribe using the new Scoutbook Plus Calendar .ics links available on your unit’s Scoutbook Plus Calendar page.

Your Scoutbook Plus Calendar has multiple .ics URLs which you can use to subscribe to a Scouttbook Plus Calendar in another calendar application. The .ics links are available at the bottom of the calendar screen. They look like this:

How to Subscribe Your Scoutbook Plus Calendar

You can download a guide on how to subscribe to a Scoutbook Plus Calendar in two formats:

Google Calendar Help

Use the links below to go to Google Calendar Help.

Note: Intermintenting syncing to Google Calendar is a known issue, and is a Google-based issue.

Microsoft Outlook Help

Use the links below to go to Microsoft Outlook Calendar Help.

Calendar FAQ

Q. Does an event automatically record a corresponding advancement requirement?

A. No, not at this time.

Q. Can we import another calendar to our Scoutbook Plus Calendar?

A. No

Q. How can I change a single occurrence event to a recurring event?

A. Delete the event and create a new recurring event, or create a recurring event starting at the next occurrence of your event.

Q. How does the time zone work in Scoutbook Plus Calendar?

A. Events are displayed in the unit’s selected “Unit Timezone”. This setting is available on the unit Settings page.

Need More Assistance?

Visit the Scoutbook topic on the Scouting Forums website.

Updated on June 1, 2024

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